Who we are
Our website address is: https://studentexperiencestudy.co.uk. Grace Stangroome, who is a PhD Student at the University of Bristol, is leading the research project as part of her PhD.
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Who we share your data with?
All research data files are stored securely and under data protection regulations of the University of Bristol and Data Protection Act (GDPR). Research data will not be available for sharing outside of the project team and a GDPR-compliant transcription service will be used. All data will be stored in accordance with GDPR in Bristol’s Research Data Storage Archive.
How long we retain your data?
Two weeks after your final involvement, we will anonymise all your data. This means removing your name and email from all responses and interactions with the project.
Will my DATA in this project be kept confidential?
All research data files are stored securely and under data protection regulations of the University of Bristol and Data Protection Act (GDPR). Research data will not be available for sharing outside of the project team and a GDPR-compliant transcription service will be used. All data will be stored in accordance with GDPR in Bristol’s Research Data Storage Archive.
This means that all data will be password protected and only stored on UoB OneDrive, to ensure all data is stored within the UoB secure data environment. All data will be stored so that your name is not associated with it (using an arbitrary participant number) and no photographs, audio recordings, or video recordings will be shared other than for data analysis by the researchers. Any photos will be explicitly agreed to be part of publications or presentations by the participant after the data collection is complete. All data will be handled confidentially and anonymously. It may also be used in articles for publication in journals and conference proceedings. Results from the research will be presented per rules for anonymity such that the results cannot be traced to individual participants.
Interviews, with your consent, will be recorded and transcribed as typed notes, and questionnaire/survey answers will be collated as typed notes and data visualisation (e.g., pie chart) and referenced accordingly. Video or audio recording will only be conducted if you give permission. We will keep you fully informed throughout the process. We will not disclose your disability to anyone.
After the date of anonymisation, which is two weeks after your last involvement, we will pseudonymise your data by providing a pseudonym and removing any identifiable information within two weeks after data collection. The video and audio recording will be deleted, and the transcript will be saved for 10 years following the UoB and GDPR guidelines.
Your continued participation should be as informed as your initial consent, so feel free to ask for clarification or new information throughout your participation. If you have further questions concerning matters related to this research, please get in touch with Grace Stangroome using the email address
What will happen to my data?
The information you provide us with will be kept confidential during the study. The data will be anonymised to preserve privacy; no personally identifiable information will be kept in the transcripts or the report. Therefore, it will not be possible to identify you by name from any aspect of documentation or reporting for this research study. At the end of the study, your data will be made “Controlled Open Data”. This means that other researchers may request to see this anonymised data that will not contain any specific references to an institution or yourself. Any access requests for this data will be referred to a committee for review on a case-by-case basis.
If you have any questions about the management of your data, please do not hesitate to ask.
What is open data?
Open data means that data are made available, free of charge, to anyone interested in the research, or who wishes to conduct their own analysis of the data. We will therefore have no control over how these data are used. However, all data will be anonymised before it is made available and therefore there will be no way to identify you from the research data. Controlled covers cases where historical consent for sharing is very limited and/or the risk assessment of re-identification is classed as medium to high. The Research Data Service will forward on requests to a Data Access Committee who will work with us to decide if/what data is appropriate to be made available.
Why open data?
Open access to research findings and access to data is considered best research practice and is a requirement of many funding bodies and journals. As a large proportion of research is publicly funded, the outcomes of the research should be made publicly available. Sharing data helps to maximise the impact of investment through wider use, and encourages new avenues of research.
What will happen to the results of the research project?
The results of this project will contribute towards Grace Stangroome’s PhD thesis and will potentially be submitted as a paper to a journal or conference. You consent to have your anonymised responses in a published paper by continuing.
If you wish to see the results, they can be available to you upon request. If you are interested, let us know, and we will be happy to send you a copy of our work at the end of the project.
What rights you have over your data
You can request that we erase any personal data we hold about you at any time by contacting